Terms and Conditions - Upon accepting a place on any Artemis course, paid or free, it is your responsibility to have read and understood the Terms and Conditions. Accepting a place is also accepting and agreeing to these terms.

Terms and Conditions for Artemis Studios Performing Arts School

Welcome to Artemis! Please read these terms and conditions carefully. By enrolling your child in our part-time performing arts and dance school, you agree to the following terms:

1. Enrollment:

  • You, as the student's guardian, agree to enrol your child(ren) or self in Artemis for performing arts, dance, or cheerleading classes.

  • New students are entitled to two free trial sessions, after which we will contact you to ask whether you wish to continue with enrolment.

  • If a student attends a third session without confirming, this will be taken as acceptance of enrolment, and full fees will apply from that date.

  • Please note: Free trials do not apply to Competitive Cheerleading.

2. Ongoing Enrollment:

  • Enrolment is considered ongoing unless notice is given in writing to info@artemis-studios.co.uk.

    • Performing Arts & Dance: Written notice must be received at least six weeks before the end of the current term.

    • Cheerleading: Written notice must be received at least one full term (12 weeks) before the end of the current term to allow for re-choreographing and competition logistics.

    If correct notice is not provided, you are liable for:

    • Performing Arts & Dance: 50% of the next term’s fees

    • Cheerleading: 100% of the next term’s fees

    In all cases, you will also be responsible for any outstanding, all of which are non-refundable:

    • Class fees

    • Uniform costs

    • Competition or event fees

    • Exam fees

    • Membership fees

    • Spectator tickets or other commitments linked to accepting a place

3. Withdrawal without Notice:

  • If you leave without the required notice, you will be charged for:

    • Performing Arts & Dance: Half a term's fees in lieu of notice, plus any accrued fees

    • Cheerleading: A full term's fees in lieu of notice, plus any accrued fees

4. Fees:

  • Fees must be paid in full at the start of term, unless a split-payment plan is arranged in advance

  • Event-related fees may be due in full upon invoicing

  • Payment instructions and due dates are included in invoices and also available at:
    https://artemis-studios.co.uk/fees

  • Invoices are emailed each term or on enrolment and should be reviewed by the payee via:
    www.artemis.friendlymanager.com

  • Membership fees are non-refundable

  • We do not offer refunds or credits for missed classes due to illness, holidays, injury, or other personal reasons. At our discretion, a make-up session may be offered, but this is not guaranteed

  • We do not pro-rata classes or offer pay-as-you-go options, unless it is a one-off workshop

  • Failure to make timely payments may result in:

    • Removal from class

    • Late payment fees

    • Loss of place

  • Artemis reserves the right to adjust fees with at least half a term’s notice

5. Class Schedule:

  • Class schedules, including dates, times, and locations, are subject to change. Artemis will notify you of any changes in a timely manner if this will be permenant and with no less than 6 weeks/half a term notice. The only exception to this would be if a venue is closed for an emergency.

6. Dress Code:

  • Students are expected to adhere to the school's dress code, which will be communicated separately by the course leader.

7. Code of Conduct:

  • All students are expected to behave respectfully and considerately towards instructors, staff, and fellow students.

  • Parents and Guardians are also expected to treat staff and others with respect, support a positive and inclusive environment.

  • Persistent or serious behaviour issues may result in suspension or removal from classes without refund.

8. Liability:

  • Artemis is not liable for any injuries or accidents that may occur during classes or activities unless due to neglect.

  • You are responsible for ensuring your child is adequately covered by personal insurance when engaged in physical activity.

9. Media Consent:

  • By enrolling your child in our school, you grant Artemis permission to use photographs, videos, or recordings for promotional or educational purposes for a period of 10 years.

  • To opt out, please contact us in writing.

10. Cancellation of Classes: - Artemis reserves the right to cancel or reschedule classes due to unforeseen circumstances. In such cases, we will make reasonable efforts to provide makeup sessions or offer refunds.

11. Termination of Enrollment: - Artemis may terminate enrollment if a student or guardian fails to comply to these terms, displays innapproriate or unsafe behaviour, repeatedly misses payments or acts in a way that negatively impacts the programme for other participants.

12. Communication: - All communication, including notices of withdrawal and inquiries, should be directed to info@artemis-studios.co.uk in writing.

13. Amendments: - Artemis reserves the right to amend these terms and conditions, and any changes will be communicated to you in a timely manner of no fewer than 6 term time weeks.

14. Safeguarding and Behaviour Expectations: - All students are expected to follow the school’s Safeguarding Policy and Behaviour Policy. Repeated or serious breaches may result in temporary or permanent exclusion from classes without refund.

15. Medical Information: - It is your responsibility to inform Artemis of any relevant medical conditions, allergies, or additional needs that may affect participation.
In the event of a medical emergency, you authorise Artemis staff to take appropriate action, including seeking medical attention, and understand that efforts will be made to contact the named emergency contact.

16. Data Protection: - Artemis Studios complies with UK GDPR and data protection laws. Personal information collected during enrolment will be stored securely and only used for administrative, safeguarding, and communication purposes. We do not share your data with third parties without consent, except where legally required.

By enrolling you/your child at Artemis, you acknowledge that you have read and understood these terms and agree to abide by them. Please retain a copy of these terms for your records.

If you have any questions or concerns, please contact us at info@artemis-studios.co.uk

Thank you for choosing Artemis for your creative arts education. We look forward to a wonderful learning experience!